Image Scanner Software PaperStream Capture

PaperStream Capture Overview

Simple and powerful front capture software

PaperStream Capture is the image capture software specially designed for RICOH fi/SP Series Image Scanners. With its single button scanning and release options, the end-to-end workflow for scanning to release is simpler and faster than ever before. Offering powerful image capture optimization as well as data extraction and organizational capabilities, it possesses an intuitive interface with its simple yet enriched scanning processes.

Simple user interface for a smooth workflow
"Setting Assistant" proposes optimal scan setting for frequently used operations
Save scanned data to multiple destinations
Multiple ways to sort and index
Two ways of creating jobs: Easy Setup mode with simple operation and Advanced Setup mode for creating a job for a combination of multiple purpose
Effective functions for better user experience, such as Configure Jobs button and filtering function
"PDF Keyword Setting” assists quick file searching
Operate with PaperStream IP driver

PaperStream Capture Features

Achieve work efficiency through automated scan processes

The PaperStream Capture sets jobs based on scope of work. With a single touch on the icon, users are able to begin scanning.

Multiple scanning options

Simple batch scanning is feasible with default scanning and predefined templates. Spot, ad-hoc scans, are possible as well.

Operational connectivity with scanned data

The PaperStream Capture is compatible with multiple back office connectivity options and connects with popular destinations like network folders, SharePoint, other applications, and email for the attachments.

"Setting Assistant" proposes optimal scan settings for frequently used operations

Frequent, manual operations like deleting blank pages or correcting page orientations, can be significantly reduced by following the suggestions that pop up in the software notifications.

Effortless creation of scan settings for streamlined data preservation

In the new Easy Setup mode, operators have the choice of three options: Save Documents, Sort Documents, or Data Extraction. They can effortlessly create a job by selecting an option that suits their purpose and configure the settings according to the displayed instructions.

For users who want to create job for combination of multiple purposes, Advanced Setup mode is also available.

Please refer to the Manual Downloads page for more information about these modes.

Multiple ways to sort and index

Automated document separation

Documents can be grouped, indexed and named using various ways.

Using extracted data from scanned images

With zonal OCR and barcode recognition, users can define areas on documents and establish preset rules to automate file naming and folder. The extracted data can be exported to CSV files as index information.

“PDF Keyword Setting” assists quick file searching

Keywords of documents property can be set in advance using text information or fixed characters in the image data when saving as PDF documents. Document retrieval is not constrained to file names alone and can be retrieved easily after.

Preventing overlook of scanning error

The PaperStream Capture comes with AIQC^*1(Automatic Image Quality Check). Scanned results are displayed with easily recognizable color marking. Users are able to instantly recognize any multi-feed and error.

Red marks: show multi-feed documents
Black marks: show blank pages
Yellow marks: show scanning error detected by AIQC^*1

*1 AIQC supported model: fi-8950 / fi-8930 / fi-8820 / fi-7900 / fi-7800 / fi-7700 / fi-7700S / fi-7600 / fi-8190 / fi-8290 / fi-7180 /fi-7280 / fi-7480 / fi-7460 / fi-8170 / fi-8270 / fi-8150 / fi-8150U / fi-8250 / fi-8250U / fi-7300NX / fi-7160 / fi-7260 / fi-7140 / fi-7240

Select the best image with “Assisted Scan”

Operators are able to instantly select the best image without the need for any fine setting adjustments. Makes automatic image enhancements and replace unsatisfactory scans with the best scans with Assisted Scan.

PaperStream Capture Pro Features

Professional capturing software with paid option

PaperStream Capture Pro is a premium option available for RICOH fi/SP Series Image Scanners for more powerful and advanced functions.

Powerful data extraction and indexing

The PaperStream Capture Pro allows extracted data to be used for naming folders and files. Up to a maximum of 100 items can be added to the Data Extraction field lists. For more information about types of extracted data, please refer to "Specifications" tab.

Share prescribed settings by using "Multi-Station Function"

With "Multi-Station Function^*1*2 ", scan, image check, individual process like indexing, can be shared among various team members, and promote workload distribution. Workload distribution can be realized.
With its capability to collect basic data like man-hours of workflow progress and overall production efficiency, checks and balances on scanning workflow and progress can be performed remotely. Reassignment can be carried out where necessary with "Batch Manager" function.

*1 It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, making it 2 or more units required for installation in total, to configure a multi-station.
*2 To use the fi-7900 and other fi Series Image Scanners in concurrently in a multi-station configuration, it is necessary to match with the software driver version for the other fi Series Image Scanners.

High quality image correction

With "After Scan Correction (ASC)", image data can be replaced without the need for rescan when unclear image. The original data is not required for the quality checks.

Import documents when necessary as premium option

Leverage on old image data, import scanned image data from other devices into PaperStream Capture Pro by processing with the PaperStream IP (TWAIN) driver. Output file formats can be changed.

Specifications for PaperStream Captute and PaperStream Capture Pro

Product Name		PaperStream Capture Pro	PaperStream Capture
Supported Scanners	Workgroup	fi-8040 / fi-8170 / fi-8270 / fi-8150 / fi-8150U / fi-8250 / fi-8250U / fi-7300NX / fi-800R / fi-7160 / fi-7260 / fi-7140 / fi-7240 / fi-65F / fi-7030 / SP-1425 / SP-1130 / SP-1125 / SP-1120 / SP-1130N / SP-1125N / SP-1120N
	Departmental	fi-8190 / fi-8290 / fi-7180 / fi-7280 / fi-7480 / fi-7460
	Production	fi-8950 / fi-8930 / fi-8820 / fi-7900 / fi-7800 / fi-7700 / fi-7700S / fi-7600
	Discontinued	fi-6140Z / fi-6240Z / fi-6130Z / fi-6230Z / fi-6110 / fi-5530C2 / fi-5950 / fi-6800 / fi-6400 / fi-6770 / fi-6750S / fi-6670
Supported OCR Languages		English, French, Spanish, German, Italian, Portuguese (Brazil), Russian, Japanese, Korean, Chinese (Simplified/Traditional), Turkish, Arabic, Greek, Vietnamese, Thai, Indonesian, Swedish, Dutch, Polish, Czech, Romanian, Hebrew, Ukrainian
Scanner Driver		PaperStream IP TWAIN	PaperStream IP TWAIN PaperStream IP ISIS™
Documents Separation		Blank page (single /duplex) Page count Zonal OCR Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection) File name^*1	Blank page (single /duplex) Page count Zonal OCR Patch code Barcode (1D /2D) Press Ctrl Specific document (Automatic Profile Selection),
Save-to Destinations		Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs E-mail Printer Box Other App.	Folder Network folder SharePoint SharePoint Online FTP SFTP /FTPs E-mail Printer Other App.
Output File		Bitmap, TIFF, Multi-TIFF, JPEG, JPEG2000, Searchable PDF, PDF, PDF/A, PNG, RTF, Word, Excel, PowerPoint
Output Index File		XML, CSV, TXT
Extracted Data		Barcode (1D / 2D) Zonal OCR Manual Entry System Choice List Database Autofill Combination Split JSON Parsing JSON Value Passport ID Card (TD1 and TD2)	Barcode (1D / 2D) Zonal OCR Passport ID Card (TD1 and TD2)
Data Extraction Fields (Maximum supported number)		100	20
Indexing		Per documents, Per pages	Per Pages
Field Rule		YES	NA
Other Functions		Assisted Scan, Import^2, ASC^3, Multi Station Function^*4	Assisted Scan
Supported Operating System		Windows 11, Windows 10, Windows Server 2022, Windows Server 2019, Windows Server 2016
Hardware Requirements	CPU^56	Intel Core2 Duo 2.33 GHz or higher (Recommended: Intel Core™ i5 2.5GHz or higher, except for mobile)	Intel Pentium4 1.8 GHz or higher (Recommended: Intel Core™ i5 2.5GHz or higher, except for mobile)
	Memory Capacity	2 GB or more (Recommended: 4 GB or more)	1 GB or more (Recommended: 4 GB or more)
	Display Resolution	1280 x 800 Pixels or higher, 65,536 or more colors
	Disk Capacity	10 GB or more^*7
Software		Microsoft .NET Framework 4.7.2 or later Microsoft Internet Information Service 10.0 or later	Microsoft .NET Framework 4.7.2 or later

Available only on import function as option.
"PaperStream Capture Pro Import" is required to process file import.
After Scan Correction.
It is necessary to install at least one Scan Station or QC / Index Station in addition to the PaperStream Capture Pro Scan Station, making it 2 or more units required for installation in total, to configure a multi-station.
Scanning speeds may drop if recommended CPU, memory capacity and USB 1.1 requirements are not met.
The scanner may not operate if the recommended CPU and memory capacity requirements are not met.
Enough disk capacity is necessary for the saved file when scanning.

Image Scanner PaperStream Capture